Authors must submit their final version of camera-ready papers electronically in PDF format through the Paperplaza system no later than 23:59:59 PACIFIC STANDARD TIME (PST, GMT -8) on June 15 June 19, 2017. Before submitting the final version, authors are expected to revise their paper taking into account the feedback from the reviewers. Six pages in the standard IEEE Conference Paper Format based on the LaTeX template or Microsoft Word template are allowed for each paper. A maximum of two additional pages are permitted at an extra charge of 90€/page payable at the time of submitting the camera-ready version of the paper.
Only final submissions will be included in the USB flash drive of the conference proceedings and in IEEE Xplore.
Step-By-Step Guidelines to Submit Your Final Paper
Step 1: Prepare your final paper using the available LaTeX or Microsoft Word templates and following these paper preparation instructions. Make sure to have the latest templates and do not change the formatting in any way. If your paper is accompanied by a video, an explicit reference to the accompanying video should be present in the text of the paper.
Step 2: Check that the names of all authors and their order is identical in the PaperPlaza submission system, the paper, and the accompanying video (if applicable). Please write author names with only the first letter capitalized, that is, use "Firstname Lastname" in all instances and do not use "FIRSTNAME LASTNAME" anywhere.
Step 3: Create a PDF version of your paper and perform the IEEE PDF compliance test. Please limit the size of the PDF file to be less than 500 Kb. If your paper does not pass the test, you cannot continue and may read the PDF Test Help to revise the format of your paper until it passes the test.
Step 4: Optional Multimedia/Video Attachment Submission (limit three minutes) can be added to supplement accepted papers. All video contributions (a self-contained 1.5-3 minutes video connected with a paper accepted to RO-MAN2017) must consist of a mpeg file (max. 10 MB), that will be included on the USB flash drive proceedings, and a README and SUMMARY file.
It is mandatory to use the most common media formats (mpg, mpeg or mpeg 4). Any other extensions will be blocked. The video contributions should not have any commercial pitch and the authors of each video must have clear copyright of the audio and visual content. Accepted video contributions will be included in the USB flash drive Conference proceedings and also in IEEE Xplore. There, the video will appear as an enhanced object next to the PDF of the summarizing text (a sort of short paper). If your paper features a video attachment, please prepare the following two plain text files:
1. Summary.txt file (max 1 KB). Describe in five sentences or less the contents or value of the video. This file helps IEEE Xplore users to make downloading decisions.
2. ReadMe.txt file (max 10 KB). IEEE requires a plain text Readme file for multimedia contents. It must contain (1) An overall description of the objects, (2) Multimedia player information and (3) Author contact information. The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.
Note that both of the above files should be in plain text format and have a .txt extension. They are needed by IEEE in order to include the video in IEEE Xplore.
Step 5: To process the copyright transfer for each contribution, follow the "Copyright Transfer" link, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on IEEE eCP pages and make sure that the paper title and author list are correct before your perform the copyright transfer.
Step 6: Upload the following files:
1. a PDF file of your paper (max 500kB) that has passed the IEEE PDF compliance test,
2. If applicable, a video (max 10 MB) plus a Summary.txt and ReadMe.txt file accompanying your paper (cf. Step 5). Unless video/readme/summary are ALL submitted, submission is not complete.
