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Video Session Contributions

Contributed Videos

Videos of 1.5 to 3 minutes illustrating new and exciting results are sought for this RO-MAN 2017 edition.

Contributed Videos will be regarded and peer-reviewed as separate contributed submissions with respect to multimedia attachments to contributed papers.

Accepted Videos will be presented in parallel video sessions within the RO-MAN 2017 program. Accepted Video contributions (with the accompanying files, as described in the submission guidelines) will be included in the Proceedings of RO-MAN 2017 and will be archived in IEEE XPlore.

A Video submitted for video sessions is expected to be a stand-alone contribution, which must be self-explanatory thanks to a comprehensive English narration. A contributed Video should make all the typical aspects of a written scientific contribution available to the viewers, by exploiting a video format instead of a traditional paper format.

Creative formats and contributions that can foster scientific dissemination of robotics research are encouraged. High-quality, semi-professional video design and production style are expected.

Basic guidelines for Videos preparation are:
- Focus on your own research;
- Include an English narration;
- Introduce the background of the presented research, and explain research objectives;
- Describe methodology, materials, and main outcomes;
- Present experimental tests so to provide the best evidence of the results.

Best RO-MAN 2017 Video Award
A dedicated Award will be assigned to recognize the most outstanding RO-MAN 2017 Video.

The winner will be awarded US$ 500 prize and a certificate. Co-winners will share the Award prize.

The award will be announced and presented during RO-MAN 2017 conference.

To be eligible for the award, candidates must be authors of a RO-MAN 2017 Video. Authors must be members of IEEE.

The Videos, considered for the Award, will be evaluated with regard to: technical merit, evidence of impact on the field of the reported achievements, practical significance of the applications, quality and clarity of the video and of the narration, quality of the presentation at the RO-MAN 2017 conference.

Video submission guidelines
Videos contributions should be submitted via Paperplaza, following the dedicated VIDEO SUBMISSION channel.

Video contributions must consist of a self-contained 1.5-3 minutes single video file (not exceeding 50MB), accompanied by a self-contained extended summary in the form of a PDF file (4-6 pages long and not exceeding 5MB). Moreover, two text files are required by IEEE Xplore for archival purposes of video material: summary.txt (describing in few lines the content of the video) and readme.txt (describing the technical characteristics of the video). Video contributions should not have a commercial pitch. The authors of each video must have clear Copyright of the audio and visual content. If experiments on humans and/or animal models are reported in the video, the corresponding author must declare under her/his sole responsibility that the experimental protocol was compliant with International Ethics regulation.

Video contributions should not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. It is mandatory to use the most common media formats (mpg, mpeg1, or mpeg4). Any other extensions will be blocked. Only freely available players (e.g., QuickTime, RealPlayer, Microsoft Windows Media Player, MPlayer) should be required for viewing the video. Providing video portability is a responsibility of the authors, also in their interest. The RO-MAN 2017 Organizing Committee reserves the right to reject without review video contributions that do not comply with these guidelines and/or contain inappropriate material (e.g. commercial or unethical content).

The text of the accompanying extended summary should provide an outline of the work presented, references to papers that provide more details about the work as well as related work. For the preparation of the extended summary of a Video Contribution, please follow the instructions for paper contribution, with the exception that the length should be 4-6 pages in the specified conference double-column format.

It is strongly suggested to write the summary using the available LaTeX or MS Word templates. Please do not change the formatting in any way. If you choose not to use these templates, please make sure that your file strictly adheres to the formatting instructions. The summary must be IEEE PDF compliant as specified in the instructions on the paper contributions.

Templates for the Extended Summary of the Video Contributions
- LaTeX Templates: ;
- MS Word Templates: ;
For further information and guidelines for submission, please contact the Video Session Chairs: Dr. Mihoko Niitsumaand ( and Dr. Raffaella Carloni (

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